The Public Information and Communications Department is designated by the Superintendent to handle all Open Records requests. Due to the legal time constraints involved in Open Records Law, all such requests shall be immediately forwarded to, Jennifer Caracciolo, Open Records Officer, 1120 Dahlonega Highway, Cumming, GA 30040.
When a staff member receives an Open Records Request it should be immediately scanned and emailed to Jennifer Caracciolo or faxed to her attention at (678) 965-5028. Requests must be responded to within three business days of receipt, so time is essential to legally comply.
In cases where a member of the public has a right to inspect, have access to extracts, or ask for copies from public records or documents, such person shall have the right of access to the records only while in the presence and under the control of the custodian of such records. All examination of records and documents shall be done under the supervision of the custodian of the records, who shall have the right to enforce reasonable rules governing the work.
The work shall be done in the location specified by the custodian. Charges for making photographs or reproductions of the records or documents will be calculated at $.10 per copy and a per hour charge for the employee supervising the review of records. In addition, a reasonable charge may be collected for search, retrieval, and other direct administrative costs for complying with a request and provided to the requestor prior to the start of said work, along with an estimated timeframe for the completion of the work. The hourly charge shall not exceed the salary of the lowest paid full-time employee who, in the discretion of the custodian of the records, has the necessary skill and training to perform the request. There shall be no charge for the first quarter hour.
Additionally, in order to protect confidentiality rights of all employees, no record or document shall be released with information which would not be construed to be an open record pursuant to O.C.G.A. 50-18-70. Certain personal information shall not be disclosed unless otherwise excepted by law or written consent of the subject employee, including the following: home mailing and email address, home telephone number, social security number, insurance information, medical information, mother’s birth name, day and month of birth, credit card or debit card numbers, bank account information, financial data or information, confidential job performance evaluations and reference checks of employees. When responding to request for information, the above items shall be redacted from the materials provided if possible.
Ga. Code § 50-18-72(a)(37) specifically excludes from public disclosure those records that would not be subject to disclosure, or the disclosure of which would jeopardize the receipt of federal funds, under the Family Educational Rights and Privacy Act (FERPA). FCS does have a directory policy but the district does not release directory information to any person or entity that is seeking information for commercial purposes. The Protection of Pupil Rights Amendment (PPRA) prohibits a school district from releasing personal information collected from students for the purpose of marketing unless the district has directly notified parents of students with an opportunity for their child to opt out. FCS has not provided parents with this notice and chooses not to do so.