Employee Travel
Forsyth County School District is required to follow the minimum guidelines outlined in the Statewide Travel Regulation approved and adopted by the State of Georgia’s State Accounting Office (SAO) when reimbursing school system employees for business-related travel expenses.
The Employee Expense Statement form must be completed in its entirety with applicable receipts attached for reimbursement to be processed. Incomplete forms will not be processed. The most current employee travel form is available on this website (see Travel Forms below).
Finance processes employee reimbursements twice per month. Employee payments are made electronically via ACH typically on the 12th and 25th of the month to the same bank account used for the employee’s payroll direct deposit.
IRS regulations state the employee must adequately account to the employer and submit expense reimbursement requests within 60 days of the end of the trip. Such expenses, if reimbursed after 60 days, become taxable income to the employee and will be included in the employee’s next monthly payroll check.
Per Diems
In-state per diem rates:
|
Eligible Meals |
Per Diem Amount |
|
Breakfast |
$13.00 |
|
Lunch |
$14.00 |
|
Dinner |
$23.00 |
Reimbursement rates for out-of-state travel follow the published General Services Administration (GSA) rates found at: https://www.gsa.gov/travel/plan-book/per-diem-rates?gsaredirect=perdiem
New Guidance Effective July 22, 2024
Goods and services purchased with a gift card, airline miles, personal unused ticket credits, credit card points, or similar are NOT reimbursable. In addition, travel expenses can only be reimbursed if purchased with cash, check, or credit card.
Travel Forms
Employee Expense Statement 0.67
Employee Expense Statement 0.70 - Travel on or after Jan 3, 2025
Overnight/Out of State Travel Request
SAO mileage Reimbursement Rates memo eff January 1, 2025
Hotel-Motel Tax Exemption Form
Please email FCS Travel if you have any questions.