Student Data Privacy for FCS Staff
Resource
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The intent of this page is to have training and reference materials for FCS staff located in a single location. Should you have questions regarding FERPA, please contact the Information Systems Department or Kathy Carpenter (ext. 205521).
Student Records Board Policy
Board Policy JR - Student Records (Remember to log in to Simbli to see companion regulations and exhibits.)
Support Documents:
- Disclosing PII Reference Document
- Procedure for recording an emergency records disclosure.
- Summary of Parent Notifications
- FCS Records Request Form
Staff Training Videos
- General All Staff Student Privacy Video 2023
- Administrator FERPA Part 1 Video
- Administrator FERPA Training Part 2 Video
- Administrator FERPA Training Part 3 Video
- Leader Talk Records 101
Vetting Applications
Regulation JR-R(1) - Student Privacy and Applications - Click here to see this regulation.
The overview for vetting applications is found on this flow chart.
- When utilizing free applications, always check Trusted Apps in ClassLink.
- When looking to purchase an application, check Trusted Apps to see if FCS already has a completed Digital Application Approval form completed. If the application is paid for and the Digital Application Approval form has not been completed, ask your ETC to submit the request in Droplet, which is located on ClassLink. These instructions are located here.
Student Privacy Presentations
- Student Privacy Training - ITS and Media Staff July 2018
- Student Privacy and Protection Presentation - Teaching and Learning August 2018
- Student Privacy Training Mentors
Levels of Access for Student Information Systems
School systems are required by FERPA to only provide student PII to school officials with a legitimate educational interest and are to ensure that the student PII is limited to designated job duties as defined by the school official supervisor. FCS has developed a guidance document that shows levels of access to the current student information system, Infinite Campus. Because FCS has a belief in school autonomy, principals of each school are allowed to define roles and responsibilities in a way that best meets their school's unique needs. Therefore, if a principal or the principal's designee assigns a job duty in a unique way that requires additional Infinite Campus access, the principal or principal's designee along with the designated school official completes an elevated access form which is located in Droplet.